Who we are and what we do
SH:24 respects your privacy and is committed to protecting your personal data.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
Information we may collect from you
Personal data, or personal information, means any information about an individual from which that person can be identified.
It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you when you do so which we have grouped together follows:
- Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
- Contact Data includes billing address, delivery address, email address and telephone numbers.
- Health Data includes any information about your physical health including your medical history and/or current health status including but not limited to data regarding test results, diagnoses and medications.
- Financial Data (if applicable) includes bank account and payment card details.
- Transaction Data includes details about payments to and from you and other details of products and Services you have purchased from us.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this Site.
- Usage Data includes information about how you use our Site, products and services.
We may use the Personal Demographic Service (PDS) to obtain your NHS Number.
We use your NHS number to help verify your identity and enable us to offer you the option of sharing your SH:24 record/s with your GP.
We also collect, use and share aggregated data such as statistical or demographic data for any purpose.
Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity.
For example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature.
We do not collect, use and / or share any of your personal data for marketing purposes.
Keeping your data secure
We know that data security is important to you and it is therefore important to us.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know.
They will only process your personal data on our instructions in accordance with this policy and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We use SMS (text messaging) a lot. We think it’s the best and most private way to keep you up to date with the progress of your order with us, whether it’s for STI testing, contraception or support and advice.
Most phone handsets provide a preview of incoming SMS on receipt - be aware that this may make your interaction with SH:24 visible to people around you.
However, it is possible to adjust your phone’s settings to prevent SMS previewing – very easy to change on most handsets. Learn more by visiting:
You may also wish to periodically delete your SMS history with us, just in case you lose your handset.
How we will collect your data
We use different methods to collect data from and about you including through:
You may give us any of the categories of data identified above by filling in forms on our Site or by corresponding with us by phone, e-mail or otherwise. This includes personal data you provide when you:
- register to use our Site;
- post, interact or comment on our Site;
- make a request for our products or services;
- give us some feedback.
Automated technologies or interactions
As you interact with our Site, we may automatically collect Technical Data about your equipment, browsing actions and patterns.
We collect this personal data by using cookies, and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.
Contact, Financial and Transaction Data (if applicable) from providers of technical, payment and delivery services such as Stripe (or similar third party payment processors) based inside the EU.
Identity and Contact Data from data brokers or aggregators such as Google Analytics and Kissmetrics (or similar organisations) based inside the EU.
Why we will use your data
The lawful basis for processing are set out Schedules 2 and 3 of the Data Protection Act 1998 and Article 6 and 9 of the General Data Protection Regulation (GDPR).
We may process your personal data on more than one lawful ground depending on the specific purpose for which we are using your data.
Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out below.
At least one of these must apply whenever we process personal data:
Consent: you have given clear consent for us to process your personal data for a specific purpose.
Contract: the processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
Legal obligation: the processing is necessary for us to comply with the law (not including contractual obligations).
Vital interests: the processing is necessary to protect someone’s life.
Public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.
Legitimate interests: the processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests.
Healthcare provision: the processing of data concerning your health is necessary for us to provide you with a medical diagnosis and/or healthcare treatment.
Click here to find out more about the types of lawful basis that we will rely on to process your personal data.
to find out more about the types of lawful basis that we will rely on to process your personal data.
Generally we do not rely on consent as a legal basis for processing your personal data other than as described below.
However, where we do ask for your consent (for example in processing data relating to your health) we will do so in order to comply with the principle that any processing must be lawful, fair and transparent.
In order to provide our services to you we will need to process personal data about your health.
Whilst we will ask for your consent to process this data we do not rely on this consent as the lawful basis on which we may process your health data.
We will also rely on one of the other lawful basis as set out above.
Please see our terms and conditions for more information on this.
Disclosing your personal data
We may have to share your personal data with the parties below in order to provide our services to you.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Examples of our third parties include:
a. Sub-contractors for the performance of any contract we enter into with them or you;
b. Local authorities/public services;
c. NHS bodies;
d. Accredited pharmacies;
e. Academic institutions for research purposes;
f. Service providers acting as processors who provide IT and system administration services.
We do not transfer your personal data outside the European Economic Area (EEA).
Consider whether you want a digital log of your visit to sh24.org.uk to be recorded in your browser.
If you don’t want a record to be kept, you can choose to delete your browser history afterwards or view our pages in incognito mode / private browsing, which won’t store your browser history, cookies, or search history after you’ve closed your browsers. However, you are not invisible.
Using incognito mode / private browsing does not hide your browser history from your internet service provider, SH:24 or your employer (if you are using a company device).
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies.
For more information about the cookies we use, please see cookies.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please Contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
How long we will keep your data
We will only retain records in accordance with the minimum periods required by law, NHS directions, orders and guidance, and guidance published by the British Association for Sexual Health and HIV. This means that we will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Details of retention periods for different aspects of your personal data are available in our records management policy which you can request from us by contacting us.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data.
Please click on the links below to find out more about these rights:
- Request access to your personal data
- Request correction of your personal data
- Request erasure of your personal data
- Object to processing of your personal data
- Request restriction of processing your personal data
- Request transfer of your personal data
- Right to withdraw consent
If you wish to exercise any of the rights set out above, please Contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights).
However, we may charge a reasonable fee of £10 if your request is clearly unfounded, repetitive or excessive.
Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights).
This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month.
Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests.
In this case, we will notify you and keep you updated.